Online Vendor Agreement & Registration
Dates of Engagement: Wednesday, July 12, 2023 – Saturday, July 15, 2023
All Vendors must set up for fair on Tuesday, July 11th from 3:00 pm to 9:00 pm or Wednesday July 12th before noon. Vendors must be present for all 4 days of the fair. Vendor’s breakdown time is Saturday night after close time 11:00 pm, or anytime on Sunday July 16th. No exhibits shall be removed before this time. No vehicles allowed to the booths one hour prior to the fair opening each day and not until one hour after fair is closed to the public in the evenings. You may only walk items at any other time or see if a cart is available. All Vendors Must Be Present for All 4 days of the Fair. There will be a police officer on the grounds at all times. Hours of the fair are Wednesday thru Friday, 2 pm to 11 pm, Saturday, 9:00 am to 11:00 pm. We encourage vendors to remain as late as possible in the evenings when the larger crowds arrive.
Place of Engagement: The Fauquier County Fair, 6209 Old Auburn Road, Warrenton, VA 20187
It is agreed that vendor will pay a total of $125 fee per 10’ x 10’ space outside. No tables, tents, etc. will be provided. There are limited spaces, so it will be on a first come basis. There will be approx. 10 spaces available inside the air-conditioned building that will be 8’x 8’ spaces with one 8 ft. table. These spaces will be a total of $225 per space. All vendors must be confined to the specific area rented. Deadline for the signed agreement is May 30, 2023. Agreements received after May 30, 2023 there will be an additional fee of $50.00.
Outside vendors are responsible for any shade covering, power source or water supply. (There is water in the building.)
The vendor agrees and understands that The Fauquier County Fair reserves the right to terminate this agreement if the board of directors feels that the merchandise offered for sale is inappropriate for our event. The Fair Board reserves the right to have vendors move items deemed not appropriate for the fairgrounds, at our sole discretion. (ie. silly string, fake cigarettes, etc.) The fair is not liable or responsible for any loss, theft, injury or acts of nature that may occur during the fair.
All persons or companies who conduct prize drawings must submit to the fair, at the below address, within two weeks after the close of the fair, a written statement listing the name, address and prize delivered to each winner.
Four one day passes are included as well as one 4-day parking pass. Additional one day passes available at a discounted rate. No fees will be refunded in the event you do not attend.
In case of emergency, all vendors are subject to any adjustment of rules put in force by Fair Management.
Online payment or mailed check to accompany this agreement no later that May 30, 2023 and should be mailed to:
Fauquier County Fair, Inc.
Attn: Brenda Rich
P.O. Box 298
Casanova, VA 20139
All available spaces are on a First Come, First Serve basis.
ALL TICKETS WILL BE GIVEN TO YOU AT CHECK IN. NONE WILL BE MAILED.
Questions??? Call Paul Dawson (540) 270-7014 or Brenda Rich (540) 270-1659
Your registration has been submitted.
2023 Vendor Information
Interested in being a vendor at this years fair? We have a limited number of spots available so reserve your space now. Continue further to complete your registration online or print and mail to the address provided below. Food Vendors please do not fill out this form, instead contact Brenda Rich directly or email us at firstname.lastname@example.org.
Complete Online Registration Form or Print and Mail
Pay Online or Mail Check
*If not paying online, check and registration form must be received by May 30, 2023
If you registered online your vendor registration will need to be reviewed and accepted. Once accepted, you will receive and invoice to pay online via the email you provided.